Sample Notices

THE FOLLOWING IS JUST A SAMPLE AND IS NOT LEGAL ADVICE [Your Name][Your Address][City, State, Zip Code][Email Address][Phone Number][Date] To: [Election Official’s Name] From: [Your Name/Office] Date: [Current Date] Subject: Urgent Election Day Preparations – Legal Obligations, Backup Plans, Transparency, and Observers Dear [Election Official], Given the projected unprecedented voter turnout for this pivotal election, and the critical role this election plays in our democracy, you are hereby notified of your legal obligations under federal and state election laws. This notice serves to emphasize the importance of your preparation to accommodate a potentially record-breaking number of voters while ensuring compliance with the Help America Vote Act (HAVA), the Americans with Disabilities Act (ADA), and the Voting Rights Act of 1965.

THE FOLLOWING IS JUST A SAMPLE AND IS NOT LEGAL ADVICE [Your Name][Your Address][City, State, Zip Code][Email Address][Phone Number][Date] The Honorable Stephen RicherMaricopa County Recorder[Recorder’s Office Address][Phoenix, AZ ZIP Code] Subject: Legal and Public Notice on Election Administration Compliance for Upcoming Elections Dear Recorder Richer, This communication serves as a formal notice emphasizing the critical need for rigorous adherence to Arizona election statutes to prevent the recurrence of issues observed during the 2022 election cycle in Maricopa County. Given your office’s role in overseeing election processes, this letter aims to ensure full compliance with all relevant laws to uphold the integrity of our democratic process. Key Statutory References and Election Integrity Concerns from 2022: Failures Noted in 2022: Required Corrective

THE FOLLOWING IS JUST A SAMPLE AND IS NOT LEGAL ADVICE [Your Name][Your Address][City, State, Zip Code][Email Address][Phone Number][Date] To The [State] Board of Elections,[Address of the Board of Elections][City, State, Zip Code] Subject: Legal Notice for Compliance with Election Resource Allocation and Voter Accessibility Dear Members of the [State] Board of Elections, This letter serves as an official notice regarding your statutory and fiduciary duties to ensure an adequately resourced and accessible election process for all citizens of [State]. As the entity charged with overseeing election administration at the state level, your compliance with both state and federal election laws is paramount. Legal Obligations: Required Measures: Legal Ramifications of Non-Compliance: This notice is intended to underscore the gravity of

THE FOLLOWING IS JUST A SAMPLE AND IS NOT LEGAL ADVICE [Your Name][Your Address][City, State, Zip Code][Email Address][Phone Number][Date] The Honorable [Secretary of State’s Name]Secretary of State,[State Capitol Address][City, State, Zip Code] Subject: Formal Legal Notice Regarding State Election Resource Management and Voter Accessibility Dear Secretary [Last Name], I am writing to formally address the critical responsibilities of your office in overseeing state elections, ensuring compliance with both federal and state election laws. This letter serves as a legal reminder of the obligations to provide adequate resources for the upcoming election to facilitate an efficient voting process for all eligible voters, ensuring they are not required to wait longer than one hour to cast their vote. Legal Framework: Mandatory Election

THE FOLLOWING IS JUST A SAMPLE AND IS NOT LEGAL ADVICE [Your Name][Your Address][City, State, Zip Code][Email Address][Phone Number][Date] To Whom It May Concern, Subject: Legal Notice for Compliance with Election Resource Allocation and Voter Accessibility Laws Dear Election Department Officials, I am writing to formally remind your department of its legal obligations under federal, state, and local election laws to ensure that all eligible voters can exercise their right to vote within a reasonable time frame, specifically within no more than one hour, on election day. This letter serves to underscore the importance of compliance with these laws to avoid legal repercussions. Legal Grounds: Required Actions: Consequences of Non-Compliance: This notice is intended to ensure that all necessary precautions